You and your friends are planning a wine tour, a night in the town, a birthday party, a bachelorette party, an anniversary celebration, or you've simply always wanted to rent a party bus and get it off your bucket list.
Everyone agrees that they want to chip in for a Limousine Bus or a Party Bus for a special event and have placed you in charge of securing, booking, and selecting the right party bus rental company. No Biggie, right? I'll just head over to the trusty interwebs and select a Limousine Company based on price, and off we go, and everything will be great! Well......maybe
Renting a party bus is not as simple as it may seem initially - it is not enough to grab your phone and choose one of the first party bus rental companies you come across online. Of course, it is not complicated either.
But, if you want to get it right, you need to do some research first. When renting a party bus, you need to consider various factors, such as party bus types, party bus sizes, and rental prices. After all, the party bus you want to rent needs to match your special event, as well as the budgets of all your friends.
Let's take a look at some important factors involved in renting a professional party bus.
Do I Rent A Party Bus? Limo Bus? Executive Coach? Or A Limo Party Bus?Hmm- so many names for the same thing - more than you'd probably expect. It is easy to get overwhelmed by the number of options when it comes to party bus rentals. Although renting a party bus may seem a bit confusing at first, it is simple once you get the hang of the terminology.
No matter if you want to rent a party bus for an upcoming bachelorette party, sporting event, birthday party, or wedding, you need to know what to look for. This especially refers to the type of vehicle you want to rent, the desired party bus amenities, and party bus rental prices.
When it comes to the type of limo-buses you want, make sure you and the party bus company are on the same page and speaking of the same thing. Party bus companies typically operate several different models of party buses, and each serves a different purpose and style. One can easily be confused by the terminology related to limo rental and lack of clarification.
What Is A Limo Bus, Limo Party Bus, Limousine Coach?All these names refer to a vehicle that is set up with perimeter seating, lights, TVs, and a great sound system. Limo party buses have all the amenities one would expect in a unit designed to have a rolling party or nightclub atmosphere. Limo party buses come in plenty of different capacities, configurations, and prices.
What Is An Executive Coach or Executive Shuttle?These buses typically refer to a higher-end, forward-facing seating, perhaps with leather and a few screens. Executive coaches would not be considered a "Party Coach" but often get booked by mistake by folks as they will normally be offered at a lower price point than the true Limo and Party Style Buses.
What Is A Motor Coach or Motor Bus?When speaking of the term Coach Bus or Motor Coach, we are speaking of full-size, over-the-road buses. Coach buses will seat over 50 passengers and are not typically considered a "party bus." These buses are usually used for longer-distance services or touring. Some people make the mistake of renting them instead of a party bus.
Ok – so now that we have the bus terminology down, let's talk about party bus rental prices and what affects the total cost of renting a party bus.
What Affects My Limo Bus Cost?Size or Capacity - One of the most important factors that affect the party bus cost is the size or the capacity of the party bus. Limo party buses are built in many different sizes, and of course, party bus prices vary depending on the chosen size.
You can't expect to pay the same price for a party bus that can hold around 10 passengers as you would for a bus that can hold an entire party - up to 30 or 40 people.
The larger the limo bus you opt for, the higher the party bus rental prices you will encounter. In general, party bus sizes are divided into the following categories:
- Small party buses - Can fit between 10 and 20 passengers.
- Standard party buses - Will fit around 20 to 30 people.
- Large party buses - Can fit up to around 50 passengers.
Make sure to determine the number of passengers you expect to have before searching for limousine services. Knowing in advance how many people you expect to attend your party will help you choose the right party bus size and save some money on party bus rental services.
Seasonality- (Supply and Demand) - I know this is fairly obvious, but at certain times of the year, there just are not enough party buses to go around to meet the demand, while at other times of the year, supply exceeds demand, and party bus rental prices are lower.
You get it - during slower times of the year, typically in January and February, the demand is lower. Most party buses will be available for rent at a discounted price. That way, the companies make up for the slower time of the year. If your dates are flexible and you are on a budget, consider the periods with a lower party bus cost. Exploring off-season rates will help bring down the total cost of renting a party bus.
On the other hand, the demand is higher during spring, summer, and fall because of the prom season, various festivals that bring in out-of-towners, bachelorette parties, weddings, and other events associated with warmer seasons. You can usually expect to encounter higher party bus prices during the warmer months.
Day of the Week - Without a doubt, Saturdays are always the highest in demand! Followed by Friday, and then Sunday comes in 3rd. The demand for party bus rental is very light on weekdays. If you want to save some money, consider booking on one of the slower days. On the other hand, Fridays and weekends come with normal or premium rates.
Length of Hours - Typically, the more hours you rent a party bus, the better rate you will receive. You see, often we receive quote requests for a party bus rental service for just an hour or 2. With the cost of the vehicles, the time spent preparing the party bus to ensure it's clean and operational, and party bus driver expectations, it's difficult to meet those types of requests on high-demand days and keep the bills paid.
You will most likely get a better hourly price point on a Limo Party bus in the 8 to 10-hour range, of course, depending on the service day and the time of the day.
Time of the Day - Believe that the time of the day affects your price point and how flexible limousine bus companies can be when it comes to the total cost of party bus rental. For example, a 4-hour reservation from 6 am till 10 am will be priced significantly lower than a prime-time reservation between 2 pm and 6 pm.
Most of the time, our goal is to rent as many hours as possible to maximize the use of the vehicle on a high-demand day, so a normally "not booked" timeframe becomes beneficial for us to book over a time that is normally booked. A 3 pm to 7 pm booking will always get charged full rate as it will be difficult for us to fill the gaps prior to and after the 7 pm range. Of course, anything is possible but less likely.
What’s it gonna cost my friends and I to rent or charter a Party Bus?
The party bus rental prices can help you determine what to expect in terms of the total cost and start organizing your next big wine tour.